Well Field Inspection, Maintenance, and Repair Services

Harford County, Maryland's Department of Procurement is requesting bids on well field inspection, maintenance, and repair services for potable wells throughout the County's water and wastewater system under IFB BID NO. 27-102, with bids due October 28, 2026 at 1:00 PM EST.

The scope encompasses 14 annual inspection service items across four well site clusters: Perryman Wells (eight locations), Sod Run Wells (two locations), SPS Well Sites (three locations), and Spring Meadows Well Site (one location). Core services include equipment and device operation inspection and testing, preventive and predictive maintenance, emergency troubleshooting, repair, restoration, and replacement. Field service technicians must have a minimum of five years of experience; licensed well drillers are required. Contractors must complete core services within 30 calendar days of written authorization and respond to emergency calls within one hour by phone and eight hours on-site.

The contract carries a one-year initial term with the County holding the exclusive option to extend for additional one-year periods on the same terms. All unit prices for core and contingent services must be firm for the contract duration. Core services pricing covers annual inspections and all labor, tools, and equipment; contingent services include non-emergency hourly rates (initiated within 72 hours), emergency hourly rates (24/7 availability), specialty labor, and equipment rental. Parts and materials are supplied at actual cost plus a maximum 10% markup. No performance, payment, or maintenance bonds are required. Monthly invoicing occurs within 30 days of County acceptance; no contract funding limit is specified.

Contractors must maintain Commercial General Liability of $1,000,000 per occurrence, Commercial Auto Liability, Workers' Compensation, and Commercial Umbrella coverage. Bids must include at least three customer references and resumes of qualified personnel. Questions are due October 9, 2026 at 1:00 PM EST. Bids will be opened publicly via Webex on October 28 at 2:00 PM EST. Award will be made to the lowest responsive and responsible bidder.