Well Field Electrical Equipment - City of Gallup

The City of Gallup, New Mexico is seeking competitive bids for Well Field Electrical Equipment through Invitation to Bid (ITB-2605), targeting electrical infrastructure for municipal water wells located in San Juan County. The procurement involves furnishing and delivering seven motor control centers with 200-HP 480V Variable Speed Drives, seven 13,200/7620V - 277/480V utility transformers, and seven 480V - 2400V step-up transformers specifically designed to power and control deep potable water wells with submersible pumps. Bidders must submit proposals electronically through the City of Gallup's procurement portal by November 4, 2025, at 2:00 pm, with questions accepted until October 28, 2025. Technical specifications require new equipment that complies with electrical and industry codes, with specific manufacturer warranty requirements and quality assurance standards. Evaluation criteria will likely include pricing, technical compliance, vendor qualifications, and completeness of required documentation such as the vendor questionnaire, New Mexico Resident Veterans Preference Certification, and conflict of interest disclosures.

The procurement appears to allow for potential local and state procurement preferences, potentially creating opportunities for disadvantaged or local business enterprises. Vendors must complete a comprehensive vendor questionnaire covering warranty agreements, local preference certifications, and various legal declarations. While specific budget ranges are not explicitly stated, the scope involves multiple high-voltage electrical components suggesting a significant infrastructure investment. The contract includes provisions for vendor documentation verifying technical competence, including compliance with electrical standards and equipment specifications detailed in the accompanying technical drawings prepared by Darcor Engineering & Surveying LLC. The procurement allows for contractor selection approximately two weeks after City Council approval, with an anticipated contract term aligned with the sample contract template spanning an initial one-year period from 2024 to 2025, with potential renewal options for up to three additional years. Sales tax is calculated at 8.0625%, and vendors must provide comprehensive insurance documentation and meet municipal contract requirements.