Welding services, term contract

Palm Beach County Board of County Commissioners, Purchasing Department, issued this Request for Quotation (RFQ) for federally funded welding services on a term contract basis, posted June 22, 2018, with a submission deadline of July 3, 2018 at 4:00 p.m. local time. The County seeks to establish fixed hourly pricing for comprehensive welding services to address damage caused by hurricanes or disasters throughout Palm Beach County. The services encompass in-shop welding, mobile welding, arc welding, heliarc welding, acetylene welding and cutting, heliarc frequency aluminum welding, and machining and fabrication capabilities across all alloys including stainless steel, aluminum, steel, and hard surfaces. The contract will be awarded on an all-or-none basis to the lowest responsive and responsible quoter, with an initial term of twelve months or until the estimated amount is expended at the County's discretion, plus an option to renew for four additional twelve-month periods upon mutual written agreement and Board appropriation of funds. Estimated annual quantities include 800 hours for in-shop welding services and 460 hours for mobile welding services, both at fixed standard hourly rates with no escalation clauses permitted. The successful vendor must maintain 24-hour phone availability, provide a minimum of two equipped mobile service trucks, maintain commercial general liability insurance of at least $500,000 per occurrence with Palm Beach County named as additional insured, and comply with criminal history records checks for County facilities and Palm Beach International Airport access.

This solicitation is federally funded and does not specify set-aside designations or restrictions limiting competition to particular enterprise types or disadvantaged business categories. The documentation does not identify incumbent vendors or current contractors. Pricing shall be submitted as firm, fixed hourly rates quoted to two decimal places, with standard hourly rates applying to work completed between 7:00 a.m. and 5:00 p.m., Monday through Friday excluding County holidays, and overtime rates compensated at 1.5 times the standard hourly rate for work performed between 5:00 p.m. and 7:00 a.m., weekends, and after-hours hurricane or disaster response. Labor rates must include all supervision, equipment, materials, tools, machinery, transportation, fuel, and associated facilities necessary to complete assigned tasks. All quoters must comply with extensive federal regulations including debarment and suspension certifications, environmental and historic preservation requirements, recycled product standards, drug-free workplace certification for tie-breaker consideration, and workers' compensation coverage as required by Florida Statute Chapter 440. No specific budget value or award amount is stated in the solicitation documentation.