Weed & Vegetation Mgmt UTC
Closed State & local contract opportunity Posted
- Solicitation number
- RFQ033427
- State
- Ohio
- Responses due
Opportunity facts
- Jurisdictions
Updated .
About this opportunity
The City of Columbus is soliciting bids for a Universal Term Contract (UTC) providing weed and vegetation management services for multiple City agencies through December 31, 2028, with bids due September 10, 2026.
Bidders must submit completely priced proposals for all five zones into which the City has divided service locations — four city-owned property zones (divided by Broad Street and High Street) and one roadway and street light controller zone. Only fully priced zone submissions are responsive. The annual scope includes spraying approximately 522,000 lineal feet and 665,000 square feet of grounds and public ways, plus sterilant application on approximately 150 miles of roadways. The Public Utilities Department is the primary user; the Division of Water, Division of Sewerage and Drainage, Division of Electricity, and Division of Street Maintenance also utilize the contract.
Bidders must hold a minimum of ten years' experience as herbicide applicators for both industrial and agricultural applications and maintain a valid commercial applicator license from the Ohio Department of Agriculture. Offerors must provide documented work history for the past five years and references from at least four customers with similar-scope, -complexity, and -cost projects. All herbicide products must be pre-approved by the City's Water Quality Assurance Laboratory or submitted for approval by the bid opening date.
Pricing must be firm, fixed prices FOB Destination with freight prepaid and allowed. An escalator clause permits price increases after the first six months; cumulative increase requests exceeding 15 percent allow the City to cancel with 30 days' written notice. The City reserves the right to purchase up to twice estimated quantities. Successful bidders must obtain $1,000,000 per person / $1,000,000 per accident liability insurance and workers' compensation insurance, and hold a valid Contract Compliance Certification Number from the City's Office of Diversity and Inclusion. Cooperative purchasing through the Central Ohio Organization of Public Purchasers (COOPP) is available.
Contract terms include two optional one-year renewal periods at the same pricing and escalator terms. Specification questions were due August 13, 2026, with responses posted August 18, 2026.
Opportunity text
1.0 SCOPE AND CLASSIFICATION 1.1 Scope: This proposal is to provide the City of Columbus with a Universal Term Contract (UTC) for weed and vegetation management which will be used by various City agencies to eliminate weeds and vegetation from numerous locations within the City. It is estimated the City will annually require weed and vegetation spraying of over fivehundred twenty two thousand (522,000) lineal feet and six hundred sixty five thousand (665,000) square feet of grounds and public ways. Additionally, about 150 miles of roadways are to be sprayed with weed control sterilant annually. The Public Utilities Department, will be the main agency utilizing this contract, however various other City agencies will use it also. The resulting contract will be in effect through December 31, 2028. 1.2 Classification: Bidders are requested to submit pricing for various locations which will be serviced for weed and vegetation management. These various locations within the City have been divided into five (5) units referred to as "Zones". The bidder shall complete the attached bidding document that lists each location for each zone and attach to the bidding line. Only completely priced Zones will be accepted as a bid. 1.2.1 Bidder Experience: The offeror must submit an outline of its experience and work history in these types of chemicals and application service for the past five years. 1.2.1.1 Herbicide Applicator Experience: Bidders shall have a minimum of ten (10) years of experience as an applicator of both industrial and agricultural herbicides, and are required to submit a brief outline documenting this work experience attached to their bid. 1.2.2 Bidder References: The offeror shall have documented proven successful contracts from at least four customers that the offeror supports that are similar in scope, complexity, and cost to the requirements of this specification. 1.3 Specification Questions: Questions regarding this bid must be submitted on the Vendor Services portal by 11:00 am Thursday, August 13, 2026. Responses will be posted on the RFQ on Vendor Services no later than Tuesday, August 18, 2026 at 11:00 am. 1.4 For additional information concerning this bid, including procedures on how to submit a proposal, you must go to the City of Columbus Vendor Services web site at http://vendors.columbus.gov/sites/public and view this bid number.
Files
| File | Type | Posted |
|---|---|---|
| 464AAAE1-C0C2-4F2E-8F00-998877A1CD31.pdf |
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