Weather station parts, O. E. M. , purchase and delivery of

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation (RFQ #120817-92/MB) on January 18, 2018, for the purchase and delivery of original equipment manufacturer (O.E.M.) weather station parts destined for the County's Water Utilities Department. The procurement encompasses six line items forming a complete weather station system manufactured by Columbia Weather Station, Inc., specifically including an Orion LX Weather Station (Model 9611-A-1), a weather display console with color serial/ethernet interface (Model 8173-A-1), a three-stage lightning arrestor (Model 8355), 100 feet of extra-length 7-conductor shielded cable (Model 81547), a 10-foot galvanized steel mast with polymer coating in two 5-foot sections (Model 88005), and a hardware kit for mast wall mounting (Model 88003). The submission deadline was January 25, 2018, at 4:00 p.m. Palm Beach County time, with responses accepted via fax or email to the South Region Operation Center Warehouse at 13026 Jog Road, Building M, Delray Beach, Florida 33446. Vendors were required to submit firm, fixed unit prices within two decimal points for each line item with an all-or-none bidding approach, meaning bids on every item were necessary for consideration as responsive; prices were to remain firm for ninety days from opening to facilitate evaluation and award. No manufacturer substitutions were permitted, and the F.O.B. point was destination, with the successful bidder retaining title and assuming all transportation charges, responsibility, liability, and risk in transit.

The solicitation incorporated local and small business enterprise (SBE) preferences, allowing for a 5 percent reduction in responsive quotes from businesses with permanent locations in Palm Beach County or the Glades. Vendor qualifications required that the legal name, address, and tax identification number match exactly across the quote, invoice, and the County's Vendor Self Service system, with payment rendered only upon County satisfaction and acceptance of delivered items. All deliveries were mandated for Monday through Friday, excluding holidays, unless otherwise stipulated, with the successful bidder required to provide a 24-hour emergency contact number and grant the County first priority for goods and services during public emergencies or disasters. No incumbent vendors or budget values were specified in the solicitation documentation. The procurement did not identify any existing infrastructure or technology requiring integration beyond the standard delivery and acceptance requirements.