Weather Forecasting Services FY 27-28 Addendum #1

The Kentucky Transportation Cabinet (KYTC), Division of Maintenance, is seeking a personal service contract for comprehensive weather forecasting services to support Department of Highways maintenance and operations activities for fiscal years 2027-2028. The procurement requires a vendor to provide a minimum of six forecast updates daily at specific times, covering detailed meteorological data for all 124 Kentucky garage locations, including air and dew point temperatures, precipitation probability and type, wind conditions, frost probability, and road/bridge surface temperatures. Vendors must deliver forecasts in both graphical and tabular formats optimized for web and mobile access, with mandatory email and text alert notifications for up to 120 supervisors and 36 district managers. The evaluation will be conducted on a 1,000-point scale, with 500 points for technical proposal, 400 points for cost proposal, and potential 100 points for oral demonstrations. Technical evaluation criteria include Kentucky weather pattern understanding (125 points), communication and live forecaster access (125 points), experience with transportation agency services (100 points), online product usability (100 points), and value-added components (50 points). Key dates include a proposal due date of January 9, 2026 at 2:00 PM EST, with a 30-day testing period from January 10 through February 20, 2026, and a contract term from July 1, 2026 through June 30, 2028, with potential two-year renewals until June 30, 2032.

The solicitation does not explicitly mention specific set-aside designations for disadvantaged enterprises, though vendors must maintain Professional Liability/Errors and Omissions insurance with minimum limits of $1,000,000 per claim and Kentucky worker's compensation insurance. The contract will be processed through KYTC's Google Cloud-based system, requiring vendors to be capable of integrating with modern data formats like JSON and CSV, and providing GIS web services. Vendors must also be prepared to conduct training for KYTC personnel and provide real-time communication capabilities with maintenance staff. While no specific budget range is detailed, the proposal requires monthly pricing that will be multiplied by 12 to determine the annual contract value, with the Commonwealth reserving the right to reject any or all proposals and negotiate final compensation terms. No minimum contract usage is guaranteed, and the final contract is subject to approval by the Secretary of the Finance and Administration Cabinet and review by the Legislative Research Commission's Government Contract Review Committee.