Weapons Detection System Lease

San Bernardino County, on behalf of Arrowhead Regional Medical Center (ARMC), is issuing a Request for Proposal (RFP) to lease weapons detection systems with an optional purchase component designed to enhance facility safety through artificial intelligence technology capable of detecting concealed weapons and threats while ignoring personal items such as keys, phones, and laptops. ARMC seeks a minimum of seven weapons detection systems for deployment across multiple campus locations including the main lobby, outpatient care, emergency department, medical office building, ambulance bay, and behavioral health areas. Proposers must demonstrate qualifications and experience in weapons detection systems, provide detailed five-year pricing breakdowns for lease costs, lease-to-own options, software fees, annual support and maintenance, and onsite training, and commit to completing installation, training, and implementation within four to six weeks. The RFP requires proposers to provide a five-year warranty on hardware, service, and software; demonstrate local service capability with quarterly maintenance availability; and provide sample reports on visitor volume and contraband detection data. Evaluation criteria are weighted as follows: qualifications and experience (10 percent), technical review (35 percent), cost and revenue (40 percent), references (5 percent), and interview/presentation/demonstration (10 percent). Key deadlines include a question submission deadline of April 21, 2026, a proposal due date of May 5, 2026, at 12:00 PM Pacific Time, a mandatory presentation and demonstration on May 19, 2026, and a tentative contract award date in July 2026, with a maximum contract term of five years beginning upon execution. The maximum contract value is not specified in the available documentation.

Proposers must register with San Bernardino County's ePro electronic procurement system prior to submission and must be registered with the California Secretary of State if applicable and certified as not debarred or suspended by the federal government. Required insurance includes workers' compensation, general liability with a $1,000,000 combined single limit, automobile liability, and cyber liability coverage of at least $1,000,000 per occurrence. The RFP documentation does not identify any specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted categories, nor does it reference any incumbent vendors or current contractors. There is no existing infrastructure or technology mentioned as requiring integration with the proposed weapons detection systems. The RFP does not specify an overall budget range or award value, instead requesting detailed cost proposals from qualified vendors to enable the County to evaluate pricing competitively across all responsive proposals.