Wayland Union Schools is soliciting bids for Clocks/Controls

Wayland Union Schools issued a Request for Proposal on November 29, 2018, for the design, installation, and commissioning of an integrated clock system and master control clock at Wayland Middle School in Wayland, Michigan, located within Allegan County. The procurement encompasses a single integrated clock solution that synchronizes building-wide operations, automatically adjusts for daylight savings time, and interfaces with the building's existing paging system and network time server. The system must accommodate both existing areas and newly constructed spaces, including a new wing and secondary office area. Deliverables include all materials, equipment, labor, installation manuals, operator training, and testing tools necessary for complete system implementation. Bidders must be established firms with at least five years of experience installing similar systems, employ factory-certified technicians, and provide five verifiable customer references. A pre-bid meeting was scheduled for December 4, 2018, at 12:30 PM, with sealed bid responses due by 1:00 p.m. on December 20, 2018. The Board of Education scheduled viewings for January 14 and 28, 2019, with contract award anticipated for January 29, 2019. Installation was to commence March 1, 2019, with completion by June 1, 2019, followed by a 30-day acceptance period and final acceptance by June 10, 2019.

No specific set-aside designations or restrictions on organizational types were identified in the procurement documents. Bidders must submit a 5 percent surety bond with their response and maintain minimum liability insurance coverage of $1,000,000 per person and per accident for bodily injury and property damage. The pricing structure requires 50 percent payment upon equipment delivery and 50 percent upon system acceptance, with a minimum one-year warranty and optional extended warranty periods available. Post-warranty maintenance pricing for years two and three may be provided at the vendor's discretion. The Owner, being tax-exempt, will not pay excise, use, or sales tax. Specific award values or budget ranges were not disclosed in the available documents. All on-site work must occur between 7:00 a.m. and 3:00 p.m. unless otherwise negotiated, and the selected vendor assumes full responsibility for installation, testing, permits, inspections, and compliance with the National Electric Code and local ordinances.