Wayland Union Schools is soliciting bids for Clocks/Controls

Wayland Union Schools is seeking bids for a comprehensive clock and control system installation at Wayland Middle School, located in Wayland, Michigan. The procurement is a Request for Proposal (RFP) for designing, installing, labeling, and testing a complete building clock solution that integrates with a new school wing and secondary office area. The project requires a synchronized time system across the building that can automatically adjust for daylight savings, integrate with the building's paging system, and synchronize with network or national time servers. Key procurement dates include a pre-bid meeting on December 4, 2018 at 12:30 PM, with bid submissions due on December 20, 2018. The contract is scheduled to be awarded on January 29, 2019, with installation beginning March 1, 2019, and project completion expected by June 1, 2019. Bidders must submit one paper and one digital copy of their proposal, accompanied by a 5% bid security bond from a U.S. Treasury-approved company. While the school currently uses a Simplex Clock System, they are open to proposals from all brands and vendors.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. Payment terms are structured as 50% upon equipment delivery and 50% upon system acceptance, with a mandatory 30-day acceptance testing period. The vendor is required to provide a minimum one-year warranty and submit pricing for maintenance in the second and third years following installation. Building access for installation will be limited to 7:00 a.m. to 3:00 p.m., with potential for additional access through negotiation. The owner is tax-exempt for this project. While a specific budget range is not explicitly stated, bidders will need to provide comprehensive pricing for the clock system, installation, integration, and potential maintenance. The successful vendor must demonstrate technical capability to design and implement a fully integrated, synchronized clock system that meets the school's operational requirements and technical specifications.