Wax Polymer Gravel Landscape for Parks

The City of Madison Parks Department is seeking bids for a Wax Polymer Gravel Landscaping Service at the Aldo Leopold Pump Track, located at 2906 Traceway Drive in Madison, Wisconsin. The project involves placing approximately 1,200 square feet of "Wax Polymer Pathway Mix" from Kafka Stone on the pump track's infield, with strict requirements for material placement and compaction. All work must be performed exclusively using hand tools and wheelbarrows, with hand tamping required for compaction to prevent damage to the existing asphalt surface. Bidders must submit Forms A through E, including cost proposals and three references from work not previously performed for the City of Madison. The bid solicitation requires electronic submission to bids@cityofmadison.com by March 8, 2024, at 2:00 PM CST, with preliminary questions having been due on February 23, 2024, and answers posted on March 1, 2024. The City will evaluate bids based on lowest responsible and responsive bidder compliance with project specifications, with no mandatory site visit or bidders conference required.

The solicitation is open to all qualified vendors without specific set-aside designations, though the City does have a local vendor preference policy that may provide scoring advantages to registered local suppliers. Successful bidders must maintain comprehensive insurance coverage, including $1,000,000 in Commercial General Liability, $1,000,000 in Business Automobile Liability, statutory Workers' Compensation, and $100,000 in Employer's Liability insurance, with the City named as an additional insured. Contractors employing 15 or more employees and conducting $50,000 or more in annual business with the City must submit an Affirmative Action Plan within 30 days of the contract effective date. While no specific incumbent vendor is mentioned for this particular project, the contract will be governed by the Standard Terms and Conditions in Appendix A and based on the Sample Contract for Purchase of Services in Appendix B. The procurement is structured as a lump sum, all-inclusive, not-to-exceed fixed fee that covers all direct and indirect expenses, including labor, materials, and equipment. The City of Madison, as a municipal entity, is exempt from federal excise taxes and Wisconsin state sales taxes.