Wave runner, purchase and delivery of, RE- quote

Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation (RFQ) #080818-39R/CR on August 27, 2018, for the purchase and delivery of one wave runner unit, with quotations due by September 4, 2018, at 4:00 p.m. Palm Beach County time. The solicitation specified a Yamaha Wave Runner Model VX Cruiser or equal product meeting defined technical requirements, including a minimum 1049 cc three-cylinder, four-stroke gas engine, 18-gallon fuel capacity, three-person seating, electric starting, wet exhaust, and maximum dimensions of 133 inches in length and 49 inches in width with a maximum dry weight of 1,000 pounds. Vendors were permitted to offer equal products if they provided manufacturer cut sheets and descriptive literature demonstrating compliance with specifications. Delivery was required to Palm Beach County Fleet Management at 2601 Vista Parkway, West Palm Beach, FL 33411, between 7:00 a.m. and 4:00 p.m., Monday through Friday, with 24-hour advance notice required. The successful quoter was responsible for providing the Manufacturer's Statement of Origin, certified weight slip, at least two complete operator manuals, and shop service/repair manuals at delivery. All equipment was required to be new and of current manufacture at the time of quote submission, with factory/manufacturer warranties of a minimum one year covering defects in materials and workmanship, and the award was made to the lowest responsive and responsible quoter on an all-or-none, total offer basis with F.O.B. destination terms.

The solicitation included provisions for local preference consideration under the Palm Beach County Local Preference Ordinance, with a 5 percent preference available to quoters with permanent places of business in Palm Beach County or the Glades. Small Business Enterprise (SBE) certified vendors within 10 percent of the lowest responsive bid were eligible for award consideration. Submissions were acceptable via fax or email, with the vendor retaining title and responsibility for all transportation charges, liability, and risk in transit. No specific budget range or award value was disclosed in the solicitation documents. The solicitation included a provision allowing for the purchase of additional quantities within 12 months of award at the offered prices and under identical terms and conditions upon mutual written agreement. No incumbent vendors or existing infrastructure requiring integration were identified in the procurement documentation.