Water, Wastewater, Flood Resilience Management, and Asset Management

The City of Buena Vista and the Buena Vista Public Service Authority are requesting proposals for professional engineering services covering water, wastewater, stormwater, and asset management under RFP 2026-10-001, with proposals due October 19, 2026 at 5:00 PM EST. This is an on-call contract structure with an initial five-year term and annual renewal options; final work assignments flow through individual task orders.

The City serves approximately 6,700 residents with roughly 3,000 water and sewer connections sourced from four wells and a wastewater treatment plant last upgraded in 1986. Solicited services include water and sewer system planning and design, stormwater management planning, utility project planning and permitting, environmental assessment, watershed and flood hazard mitigation planning, grant writing assistance, funding identification, regulatory compliance research regarding a current consent order, asset management, project management, grant management, technical assistance, rate forecasting and financial analysis, and Geographic Information Systems services.

Proposals must include a letter of interest, detailed description of qualifications and experience with three to five work samples and three client references, and a comprehensive fee structure with hourly rates for applicable personnel. All contractors must provide their Virginia State Corporation Commission Identification Number or a statement explaining why authorization is not required.

Evaluation criteria are expertise and experience in proposed services (35 points), qualifications of firm and assigned personnel (25 points), client references (15 points), grant writing and funding experience (15 points), past performance on previous City contracts or with localities (5 points), and fee structure (5 points). Proposals are binding for thirty days following opening and become City public records. The City reserves the right to conduct informal discussions with multiple qualified offerors, make multiple awards, or award to a single offeror. Invoices must be submitted within thirty calendar days of services rendered; repeated late submissions may affect contract renewal, and three or more invoices submitted more than sixty days after work completion may result in non-renewal. Proposals should be submitted digitally to Tom Roberts at procurement@bvcity.org with the RFP number in the subject line, or optionally in physical form to City of Buena Vista, 2039 Sycamore Avenue, Buena Vista, VA 24416.