Water softener system, maintenance/repair services, RE-quote

Palm Beach County Board of County Commissioners issued a Request for Quotation (RFQ) for water softener system maintenance and repair services on December 15, 2022, with a submission deadline of December 19, 2022, at 4:00 p.m. Eastern time. The procurement seeks a responsive and responsible vendor to provide comprehensive on-site maintenance and repair services for a Kinetico MACH Series water softener system located at Palm Beach County Fire Rescue Station #14 in Jupiter, Florida. The scope of work includes monthly maintenance services consisting of brine tank filling, chlorine solution container filling, carbon filter backwashing, chlorine injector cleaning, softener operation checks, sediment filter cleaning and annual replacement, and citric acid addition as needed. Pricing must be submitted as fixed unit rates for six line items: monthly maintenance service, conditioner solution per gallon, salt pellets per 80-pound bag, sediment filters, citric acid powder per 1.5-pound bag, and standard hourly repair rates outside scheduled maintenance. The contract will include response times of four hours for emergency work and twenty-four hours for standard requests, with overtime and holiday rates compensated at 1.5 and 2.0 times the standard rate, respectively. All parts must be factory or manufacturer-authorized original equipment manufacturer (OEM) replacement parts only, with a minimum ninety-day warranty on labor and factory warranty on all parts. Required qualifications include Commercial General Liability Insurance of $500,000 per occurrence, Business Auto Liability Insurance of $500,000 combined single limit, and Workers' Compensation coverage in accordance with Florida law, along with compliance with criminal history records checks, E-Verify employment eligibility verification, drug-free workplace certification, and all applicable federal, state, and local laws and regulations.

The County offers a 5% local preference to quoters with a permanent place of business in Palm Beach County and provides small, minority, and women-owned business enterprise (S/M/WBE) set-aside provisions allowing certification consideration within 10% of the lowest responsive bid. The successful quoter will be awarded a term contract for twelve months with options to renew for four additional twelve-month periods, subject to mutual written agreement and annual appropriations. The anticipated contract value is $25,000 over the initial twelve-month term. No specific incumbent contractor information was provided in the available documentation. Responses are acceptable via fax or email to the Purchasing Department, allowing flexibility in submission methods for interested vendors. The re-quote nature of this solicitation indicates this is for continuation or renewal of existing water softener maintenance and repair services, suggesting established operational parameters and service standards are in place.