Water Softener Service for Child Nutrition

Fayette County Public Schools (FCPS) is seeking bids for a Water Softener Service contract for its Child Nutrition program, specifically soliciting a contractor to provide monthly salt service to 38 school water softeners. The invitation for bid (IFB) covers a one-year contract period from January 1, 2026 to December 31, 2026, with potential for four additional one-year renewals. The successful bidder must provide skilled labor, tools, and materials for salt service, with monthly pricing per school location, and will be responsible for complete cleanup at each site. The bid requires contractors to have an established business within 60 miles of Fayette County and mandates compliance with federal regulations, including the Buy American provision. Key submission dates include a bid question deadline of November 10, 2025, with bid opening scheduled in Room 131, and a final bid submission date of November 17, 2025. Evaluation criteria will primarily focus on cost, with potential preference given to Kentucky-based and minority/women-owned enterprises.

The procurement opportunity includes specific insurance requirements, mandating Workers' Compensation, Employer's Liability, and Public Liability and Property Damage coverage with minimum limits of $1,000,000. While no specific set-aside designations are explicitly mentioned, the bid suggests potential preferences for Kentucky-based and minority/women-owned businesses. Contractors must also comply with background check requirements and safety regulations, with non-discrimination provisions integrated into the bid specifications. The contract does not specify a precise budget range, but requires competitive pricing at or below public rates for salt service. Additional contractor qualifications include the ability to service all 38 school locations monthly, excluding June and July, and maintaining comprehensive cleanup standards at each site. The multi-year contract structure allows for potential long-term engagement, with renewal subject to approval by both the FCPS Board and the successful bidder.