Water pitcher and filter kits

The City of Rochester has issued Invitation to Bid (ITB) No. 523820 for Water Pitcher and Filter Kits, seeking to procure 5,000 10-cup water filtration pitchers and 50 replacement filters specifically for the Brita 10-cup Pacifica Pitchers with electronic filter change indicators. The procurement targets Brita Longlast+ Filters that meet Lead and Copper Rule Revision (LCRR) requirements, with delivery expectations set at 14 calendar days after order receipt to the Rochester Water Bureau Stockroom. The bid is scheduled to close on Thursday, October 30, 2025, at 11:00 A.M., with a Zoom conference available for bid opening. The contract term will extend from the date of award until February 28, 2027, with potential options to extend for up to three additional one-year periods. The City intends to award the contract to the lowest responsive and responsible bidder, reserving the right to evaluate bids on an item-by-item or group basis. Bidders must include all transportation, shipping, handling, and delivery charges in their bid price, and the pitchers and filters must be packaged together as a single deliverable unit, palletized according to specific dimensional requirements.

The procurement includes a 5% price advantage for New York State-certified Minority and Women-owned Business Enterprises (MWBE), which provides a competitive benefit for qualifying vendors. Bidders are required to submit a W-9 form and comply with various city regulations, including the Iran Divestment Act. While specific budget ranges are not explicitly stated, the procurement involves 5,000 pitchers and 50 replacement filters, suggesting a moderate-scale municipal procurement. The bid requires comprehensive compliance with local procurement guidelines, emphasizing the importance of meeting technical specifications, delivery requirements, and administrative standards. Vendors must demonstrate the ability to provide high-quality water filtration equipment that meets LCRR standards, with packaging and delivery specifications that align with the City of Rochester's municipal procurement protocols.