Water Operations Pump Repairs

The City of Lubbock, Texas has issued a Request for Proposals (RFP) 26-19328-AE for water operations pump repair services, seeking to contract with qualified repair service centers capable of performing shop and/or onsite repairs for potable water pumps (75-800 HP), raw water pumps (1,000-2,500 HP), and wastewater pumps. Vendors may propose for water pumps, wastewater pumps, or both categories, with required services including full diagnostics, repair quotations, restoration to factory specifications, pit testing, and delivery coordination. Key qualifications mandate vendors demonstrate at least 20 years of pump repair experience, maintain fully operational repair facilities preferably within 50 miles of Lubbock, and stock common OEM parts. A pre-proposal meeting is scheduled for December 23, 2025, at 11:00 A.M. via Zoom, with sealed proposals due by January 8, 2026, at 2:00 P.M. The evaluation criteria will assess Pricing (50 points), Experience/Qualifications/Warranty (20 points), Past History with City Projects (20 points), and Repair Location (10 points).

The RFP does not specify set-aside designations or restrictions for specific enterprise types. The contract term is one year with four optional one-year renewal periods, allowing termination by either party with 90-day written notice. Pricing will be quoted on a line-item basis with separate charges for emergency repairs, with prices guaranteed for six months and potential adjustments based on Consumer Price Index or Product Price Index changes. Required insurance includes $1,000,000 Commercial General Liability, $1,000,000 Commercial Auto Liability, statutory Workers' Compensation, and $200,000 Cargo Liability. Repair work carries a minimum 90-day warranty, with replacement pumps receiving a one-year warranty. The City explicitly makes no guarantees regarding minimum service volumes or compensation amounts. While no specific budget range is provided, the comprehensive repair requirements and multi-year contract structure suggest potential significant annual expenditure for pump maintenance and repair services.