Water Meter Radio Brackets & Vault Frames

The Water Resources Division of the City of Santa Monica is seeking a vendor to furnish and deliver water meter radio brackets and vault frames for Los Angeles County and San Francisco City. The procurement involves supplying approximately 300 water meter radio brackets of varying dimensions and 22 vault frames in the first year, with estimated future annual quantities of 25 brackets and 6 frames. Specific technical specifications require precise manufacturing standards, including powder-coated black finishes, welded components, and adherence to detailed technical drawings for both brackets and frames. The bid was released on February 26, 2025, with a question submission deadline of March 5, 2025, and a bid response deadline of April 9, 2025 at 3:00 pm. Evaluation criteria will include price, quality of materials, vendor capabilities, financial resources, and overall vendor reputation. Bidders must submit electronic bids through the City's e-Procurement Portal (OpenGov) and comply with non-discrimination policies and other municipal requirements. The City reserves the right to award the bid to separate bidders and offers potential contract renewal options for up to four additional one-year periods at the same prices, terms, and conditions.

The procurement does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Payment terms are established at net thirty (30) days, with the contract potentially not exceeding a predetermined amount to be specified in the final agreement. The technical specifications suggest compatibility with existing water meter infrastructure, indicating potential integration requirements for the new brackets and frames. While specific budget ranges are not explicitly detailed, the procurement involves multiple line items for radio mounting brackets and frames in various sizes including 36" x 36", 36" x 48", and 36" x 60" configurations. The contract includes provisions for independent party status, defense and indemnification, and allows for potential termination with or without cause. Vendors will be required to obtain necessary permits and licenses, maintain appropriate insurance, and comply with local and federal regulations. The comprehensive technical drawings and contractual documents suggest a rigorous procurement process focused on obtaining high-quality, precisely manufactured water meter infrastructure components.