Water Meter Boxes

The City of Greenville, Texas is requesting bids on water meter boxes and related water and sewer supplies for an annual contract supporting the Water Distribution, Wastewater Collection, and Meter Replacement Departments, with bids due August 18, 2026 at 3:00 p.m. local time.

The primary item is plastic meter boxes (DFW 37C-12-BODY MTR BOX BODY, 17" × 11" × 12" black rectangle with slots cut on both sides) with an estimated quantity of 100 units annually. The bid scope encompasses water and sewer supplies beyond the meter boxes; the full list of secondary items is not detailed in the source. Bidders must submit one original and three copies of proposals, completed W-9 forms, equal opportunity employer confirmation, and certificates of insurance. Insurance requirements include workers' compensation at statutory limits, general liability of $500,000 per bodily injury and $250,000 per property damage, auto public liability of $250,000 per person and $500,000 per occurrence with $100,000 property damage, and product liability of $1,000,000 per occurrence.

Delivery terms are F.O.B. Destination Freight Prepaid, with delivery required within four hours of order placement. Payment terms are Net 30 days; the City will not include Federal Excise, State, or City Sales Tax. The contract is structured as an annual requirements agreement with a potential 12-month extension option if price, delivery, and terms and conditions remain unchanged. Either party may cancel with 30 days' advance written notice.

Bids may be submitted electronically through the City's eProcurement Portal at https://procurement.opengov.com/portal/greenvilletx or by sealed envelope to the City of Greenville Finance Office, 2821 Washington Street, Greenville, Texas 75401, or by mail to P.O. Box 1049, Greenville, Texas 75403. The City Council will consider award at a regularly scheduled meeting at the Municipal Building. No contract value or funding source is specified; pricing will be determined by bidder submissions.