Water Infrastructure Maintenance and Repair Parts

The City of Lake Charles, Louisiana, through its Department of Finance Purchasing Division, is soliciting sealed bids for Water Infrastructure Maintenance and Repair Parts (Bid #2025-20) to be utilized by the Public Works Department/Water Division. The procurement encompasses a comprehensive range of water infrastructure components, including fire hydrants, bends, repair clamps, repair saddles, tapping saddles, couplings, valves, valve boxes, meter boxes, and related accessories. Bidders must provide detailed unit pricing across 23 different product categories, with the total delivered price calculated on an FOB Destination basis. The bid will be received at the Office of the Clerk of Council on Tuesday, June 3, 2025, up to 2:45 PM, with public bid opening scheduled for 3:00 PM in the City Council Chambers. The contract term is twelve (12) months, with potential for a single twelve-month renewal upon mutual agreement. Evaluation criteria will focus on compliance with technical specifications, with bids potentially being rejected if they do not meet detailed requirements for materials, manufacturing standards, and performance characteristics.

The City has implemented an equal opportunity purchasing policy that actively encourages participation from disadvantaged, minority, and small business enterprises. Insurance requirements are comprehensively outlined in Attachment "A", with different coverage tiers based on the type of service or product being procured. While specific budget ranges were not explicitly detailed in the documentation, the bid covers a wide array of infrastructure components suggesting a potentially significant procurement value. The procurement appears open to multiple vendors who can meet the strict technical specifications and insurance requirements. Bidders will need to demonstrate capability to provide high-quality water infrastructure parts that meet the precise technical standards set forth in the bid documentation, with a focus on reliability, performance, and compliance with municipal infrastructure requirements.