Water Heater for SEVCC

Halifax Health, a special taxing district hospital located in Daytona Beach, Florida, is seeking qualified vendors to provide and install a replacement 119-gallon commercial electric water heater for the Halifax Health Hospice Southeast Volusia Care Center (SEVCC) in Volusia County. The Invitation to Bid (ITB) numbered PROJ-25-149 requires a comprehensive procurement that includes complete removal and disposal of the existing water heater, installation of a new AO Smith water heater, and full reconnection of plumbing and electrical systems. Specific water heater specifications include 208V AC power, three 4000W elements, 150 PSI pressure rating, and UL and AHRI certification. The bid was released on October 8, 2025, with bid questions due by October 20, 2025, and the final bid submission deadline set for October 31, 2025. Vendors must submit comprehensive documentation including an introduction letter, references, business registration verification, IRS W-9 form, product literature, training details, and various attestation forms, with pricing to be submitted on the provided Price Response Sheet.

The procurement includes multiple compliance requirements and restrictions that may limit vendor eligibility. Vendors must complete several mandatory certifications, including a Public Entity Crimes Sworn Statement, Human Trafficking Attestation, Bidders Certification, Scrutinized Companies Certification, and a Foreign Country of Concern Attestation. The contract term is initially one year, with options for two additional one-year renewals, and the anticipated Notice of Intent to Award will be posted on November 28, 2025. Vendors are required to provide a minimum 12-month warranty, with all equipment expected to be new, free from defects, and meeting all applicable federal, state, and local standards. Halifax Health will be sales tax exempt and offers NET 45 payment terms. The hospital reserves the right to adjust quantities, cancel or reject bids, and purchase additional units at the bid price throughout the contract term. While no specific budget range is explicitly stated, the procurement is for a single water heater replacement project with potential for additional unit purchases.