Water Heater for MCF-Stillwater

The Minnesota Department of Corrections (DOC) is seeking to procure a specific water heater for the MCF-Stillwater facility through a Request for Bid (RFB) process. The procurement involves the delivery of a new Bock OptiTHERM (High Eff Condense) Model OT400N2 water heater, with a 119-gallon capacity, 400,000 BTU/HR input rating, and 99% thermal efficiency. The project requires the contractor to remove and dispose of the existing water heater unit, with DOC staff handling the initial disconnection. The solicitation opens on February 20, 2025, with responses due by February 28, 2025, at 3:00 PM Central Time through the SWIFT Supplier Portal. Bidders must submit product documentation, including equipment literature, technical specifications, and user manuals upon request. The evaluation will consider factors such as pricing, technical specifications, and preference points for targeted business groups. Delivery of the new water heater must be completed by April 2, 2025, with all work finalized by June 30, 2025, at the MCF-Stillwater Commissary Warehouse in Bayport, Minnesota.

The solicitation includes specific provisions to encourage participation from diverse business groups, offering preference points for targeted businesses. Veteran-owned businesses can receive up to 12% of total available points, while eligible DEED/DHS providers can earn 6% of total points. The procurement emphasizes support for Minnesota-based small businesses, businesses owned by minorities, women, persons with disabilities, veterans, or those located in economically disadvantaged counties. Contractors must maintain specific insurance coverage, including $2 million in commercial general liability, $2 million in auto liability, and workers' compensation insurance. The contract will be awarded on an "all or none" basis with FOB Destination shipping terms, and pricing must be entered directly in the SWIFT system at the unit line level. Payment terms are set at Net 30 days following receipt of an undisputed invoice. While no specific budget range is explicitly stated, the procurement is structured as a one-time purchase with precise technical requirements for the water heater unit.