Water Heater for Fayette County Public Schools (RFQ 26-014-075)

Fayette County Public Schools (FCPS) in Georgia has issued Request for Quotation (RFQ) 26-014-075 to procure and deliver new Rinnai tankless water heater systems to the district's Facilities Services department located at 939 Goza Road, Fayetteville, Georgia 30215. The specific deliverable is a Rinnai model TRS06CXIN, a six-unit interior free-standing rack system that operates on natural gas, with pricing to include all shipping and delivery costs on an FOB destination basis with freight prepaid. Respondents must submit quotes on the required Cost Proposal Sheet indicating cost per unit and total project cost, and all quoted prices must remain firm through December 31st of the issuing year, with any subsequent price escalations limited to no more than 10% subject to 30 days' written notice, documented justification based on product cost increases, and FCPS approval. The evaluation criteria encompass factors beyond price, including warranty terms, service guarantees, past performance, total cost of ownership analysis, business capabilities, delivery schedules, and product-specific manufacturer and quality standards in accordance with FCPS Board of Education policy. Questions must be submitted by 9:00 AM Eastern Time on Tuesday, September 9, 2025, with quotation responses due by 9:00 AM Eastern Time on Thursday, September 11, 2025; no bidders' conference or site visit is scheduled. The resulting contract will be effective from the award date through December 31, 2026, with no renewal options available, and delivery must be tailgate or inside delivery as no loading dock is available at the destination facility.

No set-asides or incumbent preferences are identified in this solicitation, and the opportunity is open to all qualified vendors capable of providing the specified Rinnai equipment and delivery services. The solicitation explicitly permits cooperative purchasing by other Fayette County government entities and local municipalities at the same quoted prices, expanding the potential scope of the contract. No disadvantaged enterprise requirements or restrictions are noted in the available documentation. Current award recommendations will be publicly posted on the FCPS website once determined, and the awarded respondent will report directly to Beria Orr, Maintenance Director, or their designee. The solicitation specifies that quantities are not guaranteed, with purchase orders to be issued as needed throughout the contract period, and project approval remains contingent on available budget allotment subject to annual fiscal year appropriations beginning July 1st, meaning the specific budget range and award value are not disclosed in the procurement documents.