Water Conditioning Parts and Services

Texas Tech University is seeking proposals for a comprehensive Water Conditioning Parts and Services contract through RFP 2026-1164, with the goal of securing a vendor to provide water conditioning equipment and related services across multiple campus locations including Abilene, Amarillo, Lubbock, Midland, Odessa, Waco, Fredericksburg, Dallas, Highland Lakes, Junction, and Flower Mound. The procurement encompasses rental and sales of reverse osmosis systems, water softening systems, permanent and temporary water dispensers, replacement parts, installation, maintenance, inspection, testing, and technician support services. Proposers must demonstrate qualifications by providing three professional references, documentation of licensing and certifications, and detailed company information. The proposal is due on Monday, December 1, 2025, at 1:00 PM Central, with an anticipated four-year contract term and potential for four one-year renewals. Evaluation criteria are weighted across four key areas: Financial Value (40%), Demonstrated Ability to Fulfill Requirements (35%), Value Added Options (15%), and Quality Assurance Plan (10%), with pricing to remain firm for the first 24 months and potential annual increases up to 3% thereafter.

The solicitation includes specific Historically Underutilized Business (HUB) requirements, with established goals of 16.86% for building construction and 15.10% for other services contracts. Vendors must submit a HUB Subcontracting Plan for projects exceeding $100,000 and commit to providing updated documentation with each project and pay request. Proposers are required to certify their ability to obtain necessary insurance coverage and may be asked to provide financial statements. The university reserves the right to make single or multiple awards based on the best value to the institution, with an expected award recommendation timeline between December 2025 and February 2026. While no specific budget range is explicitly stated, the comprehensive nature of the services and multi-campus scope suggests a significant potential contract value. Vendors must demonstrate capability to serve all listed Texas Tech campus locations and provide innovative solutions that minimize resource use while complying with Texas state procurement laws.