Water, bottled, purchase and delviery of, term contract

The Palm Beach County Board of County Commissioners Purchasing Department issued Request for Quotation (RFQ) #F650511/JM on February 1, 2022, for the purchase and delivery of bottled spring water on a term contract basis for hurricane and disaster relief purposes. The procurement seeks 0.5-liter (16.9 oz.) bottles with screw-top lids packaged by case, with an estimated annual emergency quantity of 151,200 bottles per year. Vendors must submit separate pricing for each of five contract years (Years 1-5) on a per-bottle basis using four decimal points, with award determined on an all-or-none basis using the total offer across all five years. All bottled water must conform to drinking water standards and comply with FDA requirements, International Bottled Water Association (IBWA) regulations, and applicable state and federal regulations. The successful vendor must furnish a 24-hour emergency contact number, assign dedicated project management personnel, coordinate deliveries with County representatives, and maintain a 24-hour delivery capability during emergencies. Pricing must remain firm for 90 days from submission and throughout the entire contract term, with all costs for supervision, labor, materials, tools, delivery, shipping, and handling included in the quoted price with no additional compensation permitted. RFQ responses were due by February 15, 2022, at 4:00 p.m. local time, and the contract is structured as a firm fixed-price term agreement establishing a 12-month initial term with options to renew for four additional 12-month periods.

This solicitation is federally funded through FEMA Public Assistance grant funding, and the summary does not indicate any set-aside designations or restrictions limiting the types of organizations that can respond. No incumbent vendors or current contractors are identified in the available documentation. The County waives all deposit requirements and establishes FOB destination with inside delivery at no additional charge, reserving the right to return non-conforming items at the vendor's expense for full refund. The County permits random testing of the bottled water by independent laboratories at its discretion at no additional cost to Palm Beach County. Award is contingent upon annual appropriation by the Board of County Commissioners, and the County reserves the right to cancel orders or procure from alternative vendors if delivery deadlines are not met. No specific award value or budget range is provided in the available documentation.