Wastewater Pumping, at Haleiwa Small Boat Harbor, Haleiwa Hawaii

The State of Hawaii Department of Land and Natural Resources, Division of Boating and Ocean Recreation (DOBOR), is soliciting bids under Invitation for Bid 27-001-00 for monthly wastewater pumping and disposal at Haleiwa Small Boat Harbor in Honolulu County, with bids due November 11, 2026. Bidders must hold State Department of Health certification and may dispose of wastewater only at DOH-approved treatment facilities. The solicitation identifies no set-asides.

The scope covers pumping up to eight truckloads per month, at 1,500 gallons per load, from two septic tanks, one at the harbor office and one near the restroom adjacent to Haleiwa Road, for 96 loads over twelve months. Contractors must respond to service requests within 24 hours of contact by the Haleiwa Harbor Agent. Bids are submitted electronically through HIePro, and pricing must be all-inclusive, including all applicable taxes, expenses, and fees. Required insurance is commercial general liability of $1 million per occurrence and $2 million aggregate, plus motor vehicle liability of $1 million per accident. Contractors must also maintain state compliance through Hawaii Compliance Express or provide paper certificates.

The contract runs twelve months from Notice to Proceed, with the State able to extend for up to four additional twelve-month periods without re-bidding, provided the extended price is the same or lower and both parties agree in writing at least sixty days before expiration. Bidders must establish a "Cost Per Load" for pumping beyond the 96 scheduled loads, drawn from an allowance fund at the State's discretion. Liquidated damages are $150 per calendar day per location for each violation. Payment is due within thirty calendar days of invoice receipt or satisfactory completion. Award goes to the lowest responsive and responsible bidder within sixty calendar days of bid opening.