Waste to Energy (WTE) Facility Ice for Expeller Cleaning

The City of Tampa's Solid Waste & Environmental Program Management is seeking a vendor to provide ice for cleaning the ash expeller at the McKay Bay Waste to Energy (WTE) Facility during scheduled and unscheduled maintenance outages. The procurement, identified as Bid No. 25-P-00111, requires a contractor to deliver seven pallets of ice (120 16-pound bags per pallet) on Sundays, with a refrigerated trailer dropped off and picked up the following Monday. Each outage necessitates 840 bags of ice, with historically eight maintenance-related outages per calendar year. Bidders must demonstrate a minimum of three years of experience providing similar services and submit detailed references from at least three firms where comparable services were provided within the past two years. The contract period is two years, with an option to renew for three additional one-year periods. Bids are due by 3:00 pm on Tuesday, February 25, 2025, and must be submitted electronically through the OpenGov eProcurement Portal. Evaluation will consider pricing, experience, references, and the ability to meet technical specifications, including strict environmental, health, and safety requirements.

The City of Tampa has established specific guidelines to promote participation of Women/Minority Business Enterprises (WMBE) and Small Local Business Enterprises (SLBE) in this procurement. Bidders are required to complete various diversity management forms, including the Letter of Intent (MBD-40) and Good Faith Effort Compliance Plan (GFECP) guidelines. The procurement includes provisions for WMBE/SLBE participation, with potential advantages for businesses classified as Black Business Enterprise (BBE), Hispanic Business Enterprise (HBE), Asian Business Enterprise (ABE), Native American Business Enterprise (NBE), and Woman Business Enterprise (WBE). Contractors must provide proof of insurance, including Commercial General Liability, Automobile Liability, and Worker's Compensation coverage. The department has budgeted approximately $30,000 annually for this ice procurement, with the total contract value potentially reaching $150,000 over the five-year period including potential renewals. Bidders must comply with additional requirements such as E-Verify, public records law, and conflict of interest disclosures, and must be prepared to have their facilities and equipment inspected before contract award.