Waste To Energy (WTE) Facility Annual Condenser Cleaning and Testing (Re-Bid)

The City of Tampa is seeking a contractor for the Waste to Energy (WTE) Facility Annual Condenser Cleaning and Testing project (Bid No. 25-P-00355) located at the McKay Bay facility in Hillsborough County, Florida. The procurement involves comprehensive annual maintenance and testing services for the steam plant's main condenser, dump condenser, and LP heater. Specific requirements include cleaning approximately 3,478 tubes in the Main Condenser, 902 tubes in the Dump Condenser, and 255 u-tubes in the LP Heater, with mandatory eddy current testing on 10% of the Dump Condenser tubes. Bidders must demonstrate a minimum of five years of experience in shell and tube condenser cleaning and eddy testing services. The bid is structured as a three-year contract with potential two-year renewal, historically scheduled for October or November annually. The bid documents require comprehensive pricing that covers all associated costs including labor, materials, tools, equipment, transportation, mobilization, and supervision. The official bid due date is October 2, 2025, with the bid package posted on September 12, 2025.

The contract opportunity includes specific provisions for diverse business participation, with the City of Tampa's Office of Equal Business Opportunity encouraging Underutilized Women and Minority Business Enterprise (U-WMBE) and Small Local Business Enterprise (SLBE) involvement. Potential bid discounts are available: 5% for U-WMBEs (not to exceed $20,000) and for SLBEs (not to exceed $10,000). Contractors must comply with comprehensive health and safety requirements, including adherence to OSHA regulations and specific protocols for working in the WTE facility environment. Insurance requirements are detailed, mandating Commercial General Liability, Automobile Liability, and Worker's Compensation coverage with minimum limits based on contract value. The estimated contract amount is $90,000, with the solicitation classified as a nonprofessional service contract. Bidders must complete various forms including DMI Sub-Contractors/Consultants/Suppliers Payments Form, a Bidder's Affidavit, and provide proof of business licensing, emphasizing the City of Tampa's commitment to ethical contracting and diverse business participation.