Waste Tire and Highway Tire Scrap Removal

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases is soliciting bids through a Request for Bid (RFB) for waste tire and highway tire scrap removal services across twelve transportation districts throughout Kentucky. The procurement seeks qualified vendors to provide comprehensive waste tire removal and recycling services, including the provision of thirty-cubic-yard roll-off containers or equivalent open-top trailers at designated KYTC maintenance garages and equipment facilities, scheduled pickups when containers reach capacity, removal of all types of waste tire materials (passenger vehicle tires, truck tires, off-road tires, and tires with rims), and guaranteed 100 percent recycling of collected materials in compliance with all applicable federal, state, and local environmental regulations. Estimated service quantities total 112 loads across all districts, with District 1 requiring the highest volume at 29 loads and District 12 requiring only 1 load. Bidders must be properly permitted by the Kentucky Department of Environmental Protection to collect, transport, and manage waste tires and must maintain contractor's general liability insurance with minimum limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance. Awards will be made by individual district to the lowest responsive and responsible bidder, with pricing serving as the sole evaluation criterion worth 100 points. The bid closing date is January 29, 2026, at 1:30 p.m. Eastern Time, with submission exclusively through the Kentucky Vendor Self Service eProcurement system, and the tentative award date is January 31, 2026. The initial contract period runs from the award date through January 31, 2027, with four optional one-year renewal periods available by mutual written agreement.

Kentucky resident bidders are eligible for statutory preferences under state law, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations may also receive preference consideration. No incumbent vendors or current contractors are identified in the solicitation documentation. Pricing is firm for the initial twelve-month period with no increases permitted; thereafter, price adjustments require written justification based on documented industry-wide price changes submitted thirty days in advance, while price decreases must be implemented immediately. Vendors must provide ACORD certificates of insurance naming the Kentucky Transportation Cabinet as certificate holder and additional insured within ten days of intent to award. The Commonwealth incurs no further costs related to disposal, recycling, or handling once waste tires are picked up by the vendor, and failure to meet contracted pickup deadlines results in a one percent per day deduction from invoices unless delays are caused by factors outside the vendor's control. Specific award values or budget ranges are not disclosed in the solicitation documents; pricing will be determined through the competitive bid process.