Waste Tire and Highway Tire Scrap Removal - REBID

The Kentucky Transportation Cabinet (KYTC) Division of Purchases is issuing a Request for Bid (RFB) for waste tire and highway tire scrap removal services across KYTC Districts 2 through 12. The primary objective is to procure comprehensive waste tire removal, transportation, and recycling services from KYTC maintenance facilities throughout Kentucky. Services include the provision of 30 cubic yard roll-off containers or equivalent open-top trailers, pickup upon notification when containers reach capacity with a guaranteed minimum of two pickups per location annually, and complete removal and recycling of all waste tire materials including passenger vehicle tires, truck tires, off-road tires, and tires with rims. The solicitation encompasses 80 total loads across all eligible districts, with quantities varying by district from 1 load in District 12 to 16 loads in District 5. All collected waste tires must be recycled with 100% compliance to environmental regulations, and the contractor incurs all responsibility for disposal and handling once materials are picked up. Vendors must maintain proper permitting from the Kentucky Department of Environmental Protection, provide a Certificate of Authority if a foreign entity, and maintain general liability insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance. Bids must be submitted electronically through the Kentucky eProcurement system at https://vss.ky.gov by March 6, 2026, at 1:30 p.m. Eastern Time, with a tentative award date of March 16, 2026. Award evaluation will be based solely on price, with the lowest bidder receiving maximum points and subsequent bidders receiving points calculated by dividing the lowest bid price by their bid price and multiplying by 100 available points. The initial contract period begins upon award and expires April 30, 2027, with four optional one-year renewal periods available by mutual written agreement. Contracts and awards are made by individual district, and vendors are not required to bid all districts but must bid all lines within any district to be considered for award in that district.

The Commonwealth of Kentucky reserves the right to apply Kentucky resident bidder preference and preferences for qualified bidders as defined under KRS 45A.490-494 and 200 KAR 5:410, which may provide advantages to in-state and certified qualified bidders. No specific incumbent vendors or current contractors are identified in the solicitation materials. All bidders must be registered in the Commonwealth eProcurement System prior to submission and must complete various affidavits addressing resident bidder status, qualified bidder status, employee verification, and contractor compliance with applicable laws. No explicit budget range or award values are specified in the solicitation documents, as pricing will be determined through the competitive bidding process with award based on the lowest responsive bid. The solicitation does not reference any existing incumbent contracts or specialized infrastructure requirements beyond standard tire removal and recycling capabilities. This rebidding opportunity allows multiple vendors to compete for service contracts across different geographic districts, with selection determined entirely by competitive pricing.