Waste Tire Amnesty

The Commonwealth of Kentucky Finance and Administration Cabinet, Division of Waste Management, issued a Request for Bid (RFB) to establish up to three master agreements for waste tire removal and management services under the Kentucky Waste Tire Amnesty Program. The procurement seeks qualified contractors to manage, remove, transport, and process waste tires across 120 Kentucky counties, with potential inclusion of Jefferson and Fayette Counties, with an estimated total volume of 23,244.64 tons over the contract period, though quantities are not guaranteed and may be reduced based on available state funding. Key deliverables include managing passenger tire collection events, heavy equipment tires, and conducting passenger tire cleanup at abandoned waste tire sites, with collection events generally scheduled for Thursday through Saturday at designated central staging areas. Contractors must have equipment and personnel on-site by 8:00 AM and remove all tires from central staging areas within ten calendar days of the final scheduled day, with payment made in one lump sum per county program upon certification that all tires have been recovered and delivered to approved end-use markets. Bidders must have a minimum of five years in business experience, secure approved end-use markets for tires (landfill disposal is prohibited except in limited DWM-approved circumstances), maintain a $100,000 performance bond, carry general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and maintain Kentucky workers' compensation insurance. The evaluation was based on best value with 95 points allocated to price (lowest bidder receives maximum points) and 5 points for years in business. The bid deadline was May 12, 2023, at 1:30 PM ET, with vendors' written questions due May 3, 2023, and the Commonwealth's response issued May 4, 2023; the contract period runs from June 15, 2023, through May 31, 2025, with optional renewal for four additional two-year periods.

Kentucky resident bidders receive reciprocal preference in the evaluation process, and qualified bidders including Kentucky Industries for the Blind and nonprofits serving individuals with severe disabilities qualify for a 15 percent preference on maximum points, providing meaningful opportunities for disadvantaged and specialized enterprises to compete. The solicitation includes liquidated damages of $500 per calendar day if a contractor fails to remove at least 650 tons from a central staging area within the specified ten-day timeframe, establishing performance accountability standards. Pricing is evaluated on a per-ton rate for net weight of waste tires recovered, with net weight established through either pre-established tare weights of contractor vehicles verified at certified scales or through gross-in-tare-out weighing methods approved by the Division of Waste Management. Electronic bid submission through the Commonwealth eProcurement System was required. While specific award values are not stated in the solicitation, the estimated total volume of 23,244.64 tons across the three-year contract period provides a basis for calculating potential contract values based on the per-ton pricing submitted by bidders. No incumbent vendors or current contractors were identified in the solicitation materials provided.