Waste Oil Container D-4

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Division of Equipment, is soliciting bids for a single waste oil container, model D-4, on a one-time contract basis. The procurement seeks a 1,000-gallon double-wall waste oil tank equipped with four waste oil drains, one level gauge, one fill cap, two 4-inch emergency vents, and one waste fluid alarm system. The equipment must be new, current model year, in first-class condition, pre-serviced per manufacturer recommendations, and fully compliant with applicable OSHA regulations. Deliverables include delivery of the tank to the KYTC Division of Equipment Receiving Shop in Frankfort, Kentucky; up to one day of training covering operation, safety, and preventative maintenance; delivery of operator's manuals, parts books, and service manuals; and a minimum one-year warranty against defective materials and workmanship with service performed by an authorized Kentucky dealer. The Request for Bid was issued on December 16, 2022, with a bid closing date of January 11, 2023, at 1:30 p.m. Eastern Time and a tentative award date of January 20, 2023. The deadline for submitting written questions was January 3, 2023, at 4:00 p.m., with responses posted by January 4, 2023. Award methodology is based on best value using a ranking approach with 95 points allocated to price (lowest bidder receives maximum points) and 5 points allocated to delivery time (best delivery time receives maximum points); vendors must specify a precise delivery time in calendar days after contract award, and a one percent per day penalty will be deducted from invoices for deliveries exceeding the contracted delivery date. All bids must be submitted electronically through the Kentucky Vendor Self Service (VSS) portal; emailed and hard copies will not be accepted, and all bids must remain valid for a minimum of 90 calendar days after the bid closing date.

Kentucky resident bidders may receive reciprocal preference equal to the preference given by the nonresident bidder's state of origin. Qualified bidders, including Kentucky Industries for the Blind and nonprofit agencies serving individuals with severe disabilities, are eligible for a 15 to 20 percent preference. All bidders must comply with Kentucky's campaign finance laws, maintain current registration with the Kentucky Department of Revenue for sales and use tax collection, and provide an Annual Required Affidavit for Bidders, Offerors and Contractors affirming non-delinquency on state taxes or fees, non-engagement in boycotts of jurisdictions with which Kentucky maintains open trade relationships, and compliance with other statutory requirements. Pricing will be evaluated on an F.O.B. Destination Freight Prepaid basis, with the vendor responsible for all freight charges to the receiving agency. No incumbent vendor or current contractor information is provided in the solicitation documents. The specific award value or budget range is not disclosed in the available documentation.