Waste Oil, Anti-Freeze & Waste Oil Filter Removal

The Kentucky Transportation Cabinet (KYTC) Division of Purchases issued Request for Bid 605-2200000238 seeking a qualified vendor to provide waste oil, anti-freeze, and waste oil filter removal services across twelve highway maintenance districts statewide, with Elliott County included in the service area. The procurement requires the selected vendor to remove waste materials generated by KYTC facilities on an as-needed basis, provide appropriate storage containers at each location with monthly scheduled pick-ups and emergency services as needed, and deliver all materials to EPA-compliant recycling facilities with proper documentation of legal transport and delivery. The scope of work encompasses fifteen waste oil filter removals (measured in drums), 2,500 gallons of waste oil removal, and one gallon of waste antifreeze removal per district across all twelve districts, totaling thirty-six line items. The contract will be structured as a master agreement with an initial term beginning upon award and expiring November 30, 2022, followed by four optional one-year renewal periods subject to written approval and potential renegotiation. The vendor must maintain Contractor's General Liability Insurance with limits of $1,000,000 per occurrence and Kentucky workers' compensation insurance, providing an ACORD Certificate within ten days of notice of intent to award. Award determination will utilize a best-value ranking approach allocating 95 points to pricing and 5 points to vendor response time for service delivery; the lowest-priced bidder receives maximum points with subsequent bidders scored proportionally. Electronic bid submission through the Kentucky Vendor Self Service eProcurement system is mandatory with a closing date of November 12, 2021, at 1:30 p.m. Eastern Time, and a tentative award date of November 18, 2021.

Kentucky resident bidders may receive reciprocal preference against nonresident bidders, and qualified Kentucky vendors including Kentucky Correctional Industries and nonprofit agencies serving individuals with disabilities receive additional scoring preferences of fifteen to twenty percent of maximum points. All bidders must complete and submit the Annual Affidavit form affirming compliance with Kentucky Revised Statutes requirements regarding campaign finance laws, sales and use tax registration, state tax payment status, and boycott prohibitions; the affidavit requires notarization by duly authorized representatives and remains valid for a maximum of one year. Prices are established as firm for the initial twelve-month contract period with no increases allowed; a single price increase is permitted thereafter only if based on industry-wide changes and requested at least thirty days in advance with supporting documentation. The vendor must provide monthly invoices documenting pick-up locations, quantities, container sizes, pick-up dates, local signatures, and recycling facility delivery verification. No specific budget amount or award value range is disclosed in the solicitation documents; pricing will be determined competitively based on submitted bids and the best-value evaluation methodology. No incumbent vendor or current contractor information is identified in the procurement documents, and no site visits or bidders' conferences are referenced as required components of the solicitation process.