Waste Disposal Services San Antonio SSLC

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB No. HHS0016266) for waste disposal services at the San Antonio State Supported Living Center located in Bexar County. The procurement seeks a contractor to provide comprehensive non-hazardous solid waste removal services, specifically involving the collection, transportation, and disposal of waste using 25 four-yard side-load containers to be serviced three times per week and three 30-yard open-top roll-off containers for on-call service. The contract is set to commence on 09/01/2025 and will expire on 08/31/2028, with potential options for up to two one-year renewals. Bidders must submit comprehensive documentation including Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, Exhibit D Bidder Reference Form, and a HUB Subcontracting Plan. Key evaluation criteria will focus on meeting specifications, performance delivery, and competitive pricing. Critical deadlines include a question submission date of 07/23/2025 and a bid response deadline of 08/08/2025, with firms required to provide three verifiable references for similar contracts completed within the past five years.

The solicitation includes a specific Historically Underutilized Business (HUB) subcontracting goal of 26.0% for "All Other Services Contracts," which applies to contracts with an expected value of $100,000 or more. Respondents must demonstrate good faith efforts to include HUB vendors through various methods, such as using only HUB subcontractors or participating in the Mentor-Protege Program. The historical spend for similar services is $812,891.60 for the period from 11/01/2022 through 08/31/2025, indicating a substantial budget range for the contract. Contractors must maintain firm and fixed pricing throughout the contract duration, with potential minor adjustments based on the Consumer Price Index (CPI) for renewal periods. Additional requirements include comprehensive insurance coverage, employee background checks, and compliance with state and federal regulations. Failure to comply with HUB subcontracting requirements could result in the bid being deemed non-responsive and potential debarment from state contracting for up to five years.