Warren State Hospital Misc Frozen Food Quarterly

Warren State Hospital in Wyoming County, Pennsylvania is seeking qualified suppliers for a miscellaneous frozen food quarterly procurement covering the period of July through September 2026. This competitive bid solicitation is for the supply and delivery of a comprehensive range of frozen food products including vegetables (mixed vegetables, corn, peas, broccoli), fruits (strawberries), potato products (french fries), meat products (chicken patties), seafood (fish fillets), prepared meals, and desserts. All products must meet or exceed USDA Grade A standards for vegetables and fruits, or USDA Grade B for certain prepared items, and must comply with FDA regulations and food safety handling procedures. Bidders are required to provide items in commercial-grade institutional packaging suitable for hospital meal preparation, with strict adherence to specified gravity standards, moisture content requirements, and freedom from defects, off-flavors, and contamination. The solicitation was posted on April 21, 2026, with a bid submission deadline of May 6, 2026. Prospective vendors must register through the PA Supplier Portal at www.pasupplierportal.state.pa.us and respond using the detailed specifications document (6100065854 Specifications.pdf), which outlines specific quantities on a per-case basis and delivery requirements according to the hospital's operational needs throughout the three-month period.

The procurement documents provided do not explicitly specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendor information, or award values and budget ranges for this solicitation. Prospective bidders should consult the complete bid package on the PA Supplier Portal or contact the Commonwealth Purchasing Professional Agent for clarification on any procurement restrictions, current contractor information, or estimated contract values. New vendors interested in responding to this opportunity must first complete the four-step vendor registration process through the PA Supplier Portal, which includes providing their Employer Identification Number (EIN), completing company information, submitting a W9 form, and establishing an Administrative User account with appropriate security credentials. Technical assistance with the portal registration and bidding process is available through the Customer Service Center at (877) 435-7363 or via email at srmhelp@pa.gov. All bidders should thoroughly review the Bidding Guide and specifications to ensure compliance with submission requirements and product standards before the May 6, 2026 deadline.