Warren State Hospital Dairy and Eggs Bid Quarterly

Warren State Hospital, operated by the Commonwealth of Pennsylvania Department of Human Services in Wyoming County, is soliciting bids for the quarterly supply of dairy and eggs for the period of April through June 2026. The procurement encompasses fourteen line items including American cheese, cheddar cheese, Swiss cheese, fruited yogurt, eggs in multiple formats (sandwich omelets, diced, liquid whole mixed, and folded omelets), liquid egg product substitute, cream cheese, margarine, cottage cheese, and vegetable oil spread. Quantities vary significantly across items, ranging from 15 cases for certain egg products to 624 dozen cases for fruited yogurt, with deliveries scheduled across thirteen separate dates between April 6, 2026, and June 29, 2026, predominantly on a weekly or bi-weekly basis. All products must comply with stringent federal and state standards, including FDA regulations, with specific requirements for moisture and fat content, packaging specifications, shelf life ranging from 21 days for yogurt and cottage cheese to 90 days for spreads and one year for frozen egg products, and USDA inspection seals for egg products. Acceptable suppliers for pre-approved branded products include Sunny Fresh, Echo Lake, Papetti, and Cutler for egg-related items. Vendors must submit pricing on a per-unit basis (pounds, cases, or dozens) and complete all required responses through the Pennsylvania Supplier Portal prior to the February 20, 2026 deadline.

The procurement documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Potential bidders must first register with the Commonwealth of Pennsylvania through the PA Supplier Portal at www.pasupplierportal.state.pa.us by providing their Employer Identification Number or Social Security Number and completing the four-step vendor registration process, which includes creating an administrative user account and returning a completed W9 form. Once registered, vendors can access the solicitation details, submit bids, and respond to all specification requirements through the portal system, with technical support available through the Customer Support Center at (877) 435-7363 or srmhelp@pa.gov. The procurement documents do not indicate a specific award value or budget range for this quarterly solicitation. Vendors are encouraged to register for E-Alerts to receive notifications of applicable solicitations and maintain current company data and banking information in the portal system to facilitate ACH payments upon award.