Warning light, solar powered, purchase/delivery, term contract

Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) on August 3, 2021, for the purchase and delivery of 200 units of solar-powered warning lights under a term contract. The procurement requires lights manufactured to Solar Master Model #DF002Y specifications or an approved equal product, featuring amber coloring, solar power capability with rechargeable batteries, 4-watt solar panels, high-intensity LEDs with 20,000-hour lifespans, automatic dusk-to-dawn operation, and the ability to operate for three consecutive nights following a 6-hour sun charge. All units must be delivered completely assembled and ready for use within fourteen calendar days of receiving a delivery order, with delivery to the designated F.O.B. destination point. Quotations were due by August 24, 2021, at 4:00 p.m. Palm Beach County time, with faxed or emailed responses being acceptable. The successful vendor will be awarded a term contract for twelve months with four optional renewal periods of twelve months each, subject to mutual written agreement and appropriation of funds. Pricing must be submitted as a single, fixed unit price with no escalation clauses, and the price shall remain firm throughout the initial term and any renewal periods, with all costs including labor, materials, shipping, and freight incorporated into the unit price.

The solicitation includes Small/Minority/Women Business Enterprise (S/M/WBE) set-aside provisions with a 5% preference for local businesses and Glades businesses that maintain a permanent place of business in Palm Beach County or the Glades. All vendors must be registered in the County's Vendor Self Service system, and any subcontractors must also maintain current registration. Successful vendors must comply with Commercial Non-Discrimination Policy requirements, E-Verify employment eligibility verification, drug-free workplace certification, criminal history background checks, and public records retention obligations. Payment will be rendered only upon County satisfaction and acceptance of delivered items, and the Florida Prompt Payment Act applies to payment terms. No specific budget range or award value is stated in the solicitation; pricing is to be determined through the competitive quotation process. The County is exempt from federal and state taxes, and vendors should anticipate these tax-exempt procurement requirements in their pricing submissions.