Warning light, solar powered, purchase/delivery, term contract

Palm Beach County Board of County Commissioners, Purchasing Department issued a Request for Quotation (RFQ) for the purchase and delivery of 200 units of solar-powered warning lights under a term contract. The specified product is the SOLAR MASTER model #DF002Y or an equal alternative meeting or exceeding ANSI and OSHA safety standards. The lights must feature amber-colored LEDs with a 60 flashes-per-minute rate, a 0.4-watt solar panel, high-intensity LED illumination rated for 20,000 hours, automatic dusk-to-dawn operation, and the capability to operate for three nights following a six-hour sun charge. All items must be delivered completely assembled and ready for use with delivery required within 14 calendar days of receiving a delivery order, with the F.O.B. point at destination and all transportation costs, responsibility, and risk assumed by the bidder. Quotations were due by 4:00 P.M. Palm Beach County local time on May 17, 2016, with faxed or emailed submissions acceptable. The award will be made on an all-or-none basis to the lowest responsive and responsible bidder, with successful bidders required to provide factory/manufacturer warranty against defects in materials and workmanship.

The successful bidder will receive an initial 12-month contract term with options to renew for four additional 12-month periods, contingent upon mutual written agreement and appropriation of funds by the Board of County Commissioners, with pricing to remain firm for 90 days from the opening date and throughout all contract terms unless modified by special conditions. Bidders must comply with Palm Beach County's Small Business Enterprise program requirements and local preference ordinance provisions, which offer a 5% preference to local and Glades businesses. All bidders must comply with non-discrimination policies consistent with County Resolution R-2014-1421 and demonstrate compliance with public entity crime statutes and criminal history record check requirements under County Code Section 2-371 through 2-377. No incumbent vendors or current contractors were identified in the procurement documents. The County does not accept any deliveries without a duly authorized purchase order and reserves the right to return non-compliant items at the bidder's expense for full credit. Pricing must be submitted as a single, fixed unit price with a maximum of two decimal points, though no specific budget or award value range was disclosed in the RFQ.