Wall Guard Chair Rail and End Caps for KICC

The Kentucky State Fair Board has issued a Request for Bid (RFB) for wall guard chair rail and end caps for the Kentucky International Convention Center (KICC) located in Louisville. The procurement seeks 340 units of wall guard chair rail in white textured finish (Pawling WG-8 or equivalent) measuring 7-3/4 inches high by 1 inch deep by 12 feet in length, along with 520 matching end caps. The wall guard system must feature continuous aluminum retainers, a center aluminum rail with rubber impact cushion, fastener placement at 16 inches on center staggered, high-impact 0.100-inch thick vinyl cover, and must meet Class A fire rating standards. Shipping shall be directed to 221 Fourth Ave, Louisville, Kentucky 40202, with billing to Kentucky Exposition Center Accounts Payable. The RFB was issued on January 19, 2023, with written questions due by January 26, 2023 at 10:00 a.m. EST and bids closing on February 2, 2023 at 1:00 p.m. EST. Awards will be determined on a best value basis using measurable criteria: price (80 points) and delivery time (20 points), with the lowest-priced conforming bid receiving maximum points and delivery time evaluated as a scoring criterion requiring vendors to specify days needed for delivery after order receipt.

The solicitation does not explicitly designate set-asides for disadvantaged enterprises or restrict the types of organizations that may respond. All vendors must be registered in the Kentucky Vendor Self Service System prior to submission, with bids submitted electronically through the Commonwealth eProcurement system; paper bids are not acceptable. Vendors must bid all line items, and failure to do so renders the bid non-responsive. Pricing shall remain valid for a minimum of sixty calendar days after the bid due date. Quotations shall be F.O.B. Destination Freight Prepaid and Allowed, with the vendor responsible for all shipment and freight charges, and no Federal Excise Tax, Kentucky Sales Tax, or Use Tax should be included in quoted prices. Payment will be made within thirty working days of receipt of goods and a correct vendor invoice, and the contract may be cancelled by the Kentucky State Fair Board with thirty days' written notice. No specific budget range or award value is provided in the solicitation documents.