Walk-Through Metal Detector Preventive Maintenance and Repair Services

Broward County, Florida is soliciting bids for semi-annual preventive maintenance and repair of CEIA PMD2 Plus/EZHD walk-through metal detectors at eight county facilities, with bids due November 3, 2026.

The contractor must keep at least four of five machines operational at each location across 14 units, performing two scheduled maintenance visits per year at six-month intervals. Preventive maintenance covers visual, electrical, and radiation inspections, calibration, and replacement of worn parts. Work runs during regular business hours (8:00 AM to 4:30 PM, Monday through Friday) unless otherwise authorized. Non-emergency repairs require response within 48 hours of notification, with cost estimates within three business days. Emergency services, available 24/7, require response within two hours and estimates within 24 hours. Detailed inspection reports are due within three business days of service completion, and service records must be kept for twelve months.

Covered locations are the Broward County Judicial Complex West, East, and Midrise buildings, the Broward Addiction Recovery Center Central Facility, and Governmental Center East, all in Fort Lauderdale, plus the North, South, and West Regional Courthouses in Deerfield Beach, Hollywood, and Plantation. The county may add or delete locations during the term with 30 days' written notice.

Pricing appears on a bid table and must include all transportation, labor, equipment, materials, vehicles, insurance, and overhead. The contractor bears travel and parking costs, and billable time begins only upon arrival at the job site. A $10,000 annual pass-through allowance covers parts at cost plus no markup, subject to Contract Administrator approval. Replacement parts carry a minimum one-year warranty or the manufacturer's warranty, whichever is greater. Invoices are due within 15 days of month-end and must include purchase order numbers, service dates, itemized labor and material costs, and equipment serial numbers.