Walk-In Freezer Replacement: 2nd Resolicit

Escambia County's Department of Animal Welfare has issued an Invitation to Quote (ITQ) for the removal and replacement of an existing walk-in freezer unit at the Escambia County Animal Welfare and Adoption Center located at 200 West Fairfield Drive, Pensacola, Florida. The procurement seeks qualified contractors to provide complete demolition and removal of the existing approximately 8' x 8' freezer unit, site preparation including floor leveling and wall repairs, installation of a new energy-efficient and code-compliant walk-in freezer system of similar size, and commissioning with staff training. The scope of work includes disconnection of existing equipment, proper disposal of removed materials, installation of new insulated panels, door systems, lighting, refrigeration equipment, and electrical connections on an outdoor concrete loading dock space. All pricing must be submitted as firm, fixed unit costs in separate line items for walk-in freezer removal, walk-in freezer equipment, and walk-in freezer installation with site preparation through the OpenGov Procurement portal. Required qualifications include proof of Florida Sunbiz registration or equivalent legal authority to conduct business in Florida, proof of active contractor licensure for vertical construction work, completion of a W-9 form, and submission of relevant product literature and specifications. The ITQ was released on March 2, 2026, with a deadline for questions on March 5, 2026 at 4:00 PM, and quotes are due by March 9, 2026 at 3:00 PM. Vendors are permitted to inspect the existing freezer during normal business hours (Monday-Friday, 12:00 PM - 5:00 PM) by checking in at the facility's front desk.

All offerors must procure insurance coverage from insurers with a minimum AM Best Rating of VIII, with an "A" or better rating preferred, and Escambia County must be named as an additional insured on applicable policies with 30-day cancellation notice required. Required insurance coverages include Workers' Compensation with statutory limits and $1,000,000 Employer's Liability limits, General Liability with minimum $1,000,000 per occurrence and $2,000,000 annual aggregate, Business Auto Liability with $1,000,000 per accident, and Pollution or Environmental Liability with $1,000,000 per occurrence. Offerors must submit certificates of insurance or letters of insurability confirming coverage ability, with full insurance binding required within 10 days of award and submission of certificates of insurance at least 30 days prior to coverage renewals. The County reserves the right to reject any offer not meeting specifications and may impose re-procurement costs on defaulting contractors. Payment shall be made in accordance with Florida's Local Government Prompt Payment Act, Section 218.70 et seq., Florida Statutes. No specific award value or budget range is disclosed in the procurement documents.