Walk-In Freezer Replacement

Escambia County's Department of Animal Welfare has issued Request for Quotes (RFQ) #22-23.180 seeking a contractor to replace the existing 8' x 8' walk-in freezer at the Animal Welfare and Adoption Center located at 200 West Fairfield Dr. in Pensacola, Florida. The procurement requires a comprehensive service involving removal of the current freezer unit and installation of a new, energy-efficient, code-compliant walk-in freezer system on an outdoor concrete loading dock. Vendors must submit electronic quotes through OpenGov Procurement and provide detailed documentation including technical specifications, Sunbiz registration proof, W-9 form, and contractor's license. The quote requires three specific line items: walk-in freezer removal, equipment procurement, and installation, with each line item having a quantity of one. Key submission deadlines include a question deadline of October 17, 2025, and a final quote submission deadline of October 20, 2025, at 5:00 pm. Contractors are responsible for obtaining necessary permits, ensuring code compliance, coordinating with facility staff, and minimizing operational disruptions during the project.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet comprehensive insurance requirements, including Workers' Compensation, General Liability, Auto Liability, and Pollution or Environmental Liability insurance. While specific budget ranges are not disclosed, the project involves a complete walk-in freezer replacement, suggesting a moderate capital investment. The procurement appears open to qualified contractors capable of meeting technical specifications and insurance requirements. Contractors must provide certificates of insurance meeting Escambia County's standard requirements, with policies naming the county as an additional insured. The project requires vendors to have sufficient technical expertise to install an energy-efficient freezer unit that meets operational and safety standards for an animal welfare facility. Successful vendors will demonstrate the ability to efficiently remove the existing freezer and install a new system with minimal disruption to facility operations.