Walk in cooler unit

This Request for Quotation (RFQ) issued by Concord Community Schools Board of Education procures the purchase, installation, and commissioning of one walk-in refrigerator and freezer unit with flooring at Concord Elementary School in Concord, Michigan. The project scope encompasses removal and disposal of existing walk-in refrigeration equipment, foundation assessment and approval, potential installation of a new cement pad, installation of the new dual-compartment unit (26 feet long by 12 feet wide by 8 feet 7 inches high), and all associated electrical work. The cooler compartment must operate at 35 degrees Fahrenheit using R448/449 refrigerant at 208/3 phase voltage with a five-year compressor warranty and one-year parts and labor warranty, while the freezer must maintain -10 degrees Fahrenheit with identical refrigerant and electrical specifications. Both units must feature 4.0-inch minimum foamed-in-place rigid urethane insulation, insulated prefabricated floors capable of supporting 600 pounds per square foot, 36-inch wide doors with non-skid entry ramps, air curtain installation, and LED vapor-proof lighting. Proposals must include itemized pricing for cooler and freezer equipment, air curtain installation, cement pad work, freight, installation labor, and warranty terms. Evaluation criteria include price (40 percent weight), prior experience and vendor qualifications (20 percent), quality of service (10 percent), and quality of product and specification compliance (30 percent). RFQ packets were available for pickup Monday through Friday from 8:00 AM to 4:00 PM through March 15, 2021, with proposals due by 2:00 PM on March 16, 2021, at which time opening was scheduled for 2:15 PM at the school's administrative offices located at 405 S. Main Street, Concord, Michigan 49237. Mandatory site visits by both the bidding firm and refrigeration installers were required within thirty days prior to the March 16, 2021 bid opening, with failure to complete the site visit resulting in automatic rejection, and the project must be completed by August 1, 2021.

The RFQ does not specify set-aside designations or restrictions limiting responses to particular types of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents. Vendors must furnish Workers' Compensation and Employer's Liability insurance at $1,000,000 per occurrence prior to commencing work. Electronic submissions, email, and fax quotes are not acceptable; all proposals must be submitted in paper format using the provided forms. The school district reserves the right to reject any or all proposals and is not obligated to award to the lowest bidder. No specific award value or budget range is disclosed in the available procurement documentation.