Walk-in Cooler and Freezer

The Idaho Department of Fish and Game is seeking a qualified vendor to procure, deliver, and install two walk-in refrigeration units: a 6'x12'x8' walk-in cooler and a 10'x12'x8' walk-in freezer. The Request for Quotes (RFQ #511) requires detailed specifications for panel construction, insulation, door requirements, lighting, and alarm systems, with vendors responsible for obtaining necessary permits and completing installation testing. The solicitation mandates electronic quote submissions via IPRO or email by May 29, 2024, with award to be made to the responsive, responsible vendor offering the lowest total cost. Vendors must provide a comprehensive price sheet, signature page, and proof of insurance documentation. The contract will encompass the RFQ, successful bid, and any negotiated requirements, with the State reserving the right to terminate the contract for cause, fiscal necessity, or convenience. Successful vendors must provide warranties on panel construction, compressor/evaporator units, and parts/labor.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly outlined in the procurement documents. The solicitation appears open to all qualified vendors capable of meeting the technical specifications and insurance requirements. While no incumbent vendors were mentioned, the documents indicate that vendors must be capable of integrating with existing state infrastructure and meet stringent insurance requirements, including commercial general liability, commercial automobile, and workers compensation coverage. The insurance policies must have minimum coverage limits and name the State of Idaho, Department of Fish and Game, and its divisions as additional insured parties. Though a precise budget range was not specified, the procurement is for Nez Perce County and involves substantial refrigeration equipment with installation, suggesting a potentially significant contract value. Vendors will be expected to provide competitive pricing while meeting all technical and operational specifications detailed in the RFQ.