VRF Cooling System Replacement

The State of Oregon Department of Administrative Services, procuring on behalf of the Department of Public Safety Standards and Training (DPSST), is requesting bids for VRF cooling system replacement at DPSST's Salem facility under ITB with proposals due November 3, 2026 at 2:00 p.m. Pacific Standard Time. Oregon prevailing wage requirements for Marion County (BOLI Region 3, effective September 3, 2026) and State Buy America requirements apply — all steel, iron, coatings, and manufactured products becoming part of the permanent structure must be produced in the United States.

The scope includes removal of the current two-tower VRF cooling system in Building E, purchase and installation of a new cooling system with ductwork, testing and balancing, and staff training on the new system. Integration with the existing building automation system is required. Work is located at 4190 Aumsville Highway SE, Salem, Oregon.

The project cost estimate for bonding purposes ranges from $400,000 to $475,000. Substantial completion is required by June 1, 2027, and final completion by June 30, 2027. Liquidated damages are set at $0 per calendar day. A voluntary pre-bid conference is scheduled for October 14, 2026 at 9:00 a.m., with additional site access on October 19 and October 21 by pre-registration.

Bidders must be registered with the Oregon Construction Contractors Board prior to submission and must possess a Public Works bond. Bid security equal to 10% of the total bid amount is required in the form of a bid bond, certified check, cashier's check, or irrevocable letter of credit. Upon award, the successful bidder must provide proof of insurance and performance and payment bonds each equal to 100% of the contract amount, plus a completed W-9 form, within seven days. A seven-calendar-day protest period follows the Notice of Intent to Award. Award is contingent upon the agency's receipt of sufficient funding.