Voter Registration Application (VRA) for Florida Voter Registration System (FVRS)

The Florida Department of State, specifically the Division of Elections' Bureau of Voter Registration Services, is pursuing a single-source procurement for a Voter Registration Application (VRA) for the Florida Voter Registration System (FVRS) from VR Systems, Inc. The procurement covers computer-based application software, including development and application server software, classified under UNSPSC codes 43232400 and 43232701. The contract period is from January 1, 2026 through December 31, 2026, with the solicitation posted on September 18, 2025, and the final day for information receipt being October 10, 2025. The primary objective is to acquire a specialized voter registration application that can interface with the Florida Voter Registration System, which is critical for performing statutory election duties. The justification for the single-source acquisition is that VR Systems' VRA is the only statewide voter registration application meeting the department's specific requirements and has been in continuous use since 2006. The procurement requires an application that can comprehensively manage voter registration data and seamlessly integrate with existing state election infrastructure.

The procurement appears to be exclusively available to VR Systems, Inc., with no apparent set-aside designations or opportunities for alternative vendors or disadvantaged enterprises. The current incumbent, VR Systems, has been providing this software since 2006 and has consistently upgraded the system to meet evolving state election management needs. The estimated dollar value for this single-source purchase is $45,883.00, which covers the annual licensing and maintenance of the Voter Registration Application. The software is not sold through any other reseller, which further solidifies VR Systems' unique position in this procurement. The contract requires the vendor to provide a comprehensive voter registration application that can interface with the Florida Voter Registration System, maintain data integrity, and support the Bureau of Voter Registration Services' operational requirements. Approvals for this procurement have been obtained from key personnel, including the Chief of the Bureau of Voter Registration Services, the Director of Elections, and administrative services representatives, indicating a thorough internal review process.