VMWARE Foundation Software Renewal

Westchester Medical Center Health Network is requesting proposals for VMware Foundation Software Renewal services across nine hospitals on seven campuses throughout Westchester and surrounding counties, with proposals due October 13, 2026 at 4:00 p.m. Eastern Standard Time and a tentative contract start date of November 1, 2026.

The scope covers VMware/Broadcom virtualization platform licensing renewal and expansion from 2,304 to 2,688 licensed processor cores; VMware Horizon environment assessment; 24/7 support for critical production incidents across production, test, development, and disaster recovery environments; professional services for licensing assessment and transition planning; licensing reconciliation and compliance validation; implementation and transition support; optimization services; and training and knowledge transfer.

The contract term is 36 months with automatic renewal for up to four additional one-year periods. WMCHealth reserves the right to negotiate fees and structure with the selected proposer and does not commit to awarding based solely on this RFP. Three entities serve as contracting parties: Westchester County Health Care Corporation (Valhalla and Poughkeepsie), Bon Secours Charity Health System, Inc. (Suffern, Warwick, and Port Jervis), and HealthAlliance of the Hudson Valley (Kingston).

Award will be on a best-value basis optimizing quality, cost, and efficiency rather than lowest-cost selection. Vendors must comply with New York State Finance Law sections 139-j and 139-k regarding restricted procurement communications. All proposals require evidence of general liability insurance of $5,000,000, professional liability of $2,000,000, and cyber liability of $5,000,000. Non-binding Letters of Intent are due September 24, 2026, and written questions are due September 28, 2026. No incumbent vendor is identified. No business enterprise holds an identical or substantially similar contract awarded within the past five years.