Vinyl floor tile and accessories (annual contract)

The Savannah-Chatham County Public School System (SCCPSS) in Georgia is soliciting formal sealed bids to establish annual contracts for vinyl floor tile and accessories under BID 23-18, with the bid closing date extended to September 27, 2022, at 11:00 a.m. (ET) per Addendum #1.

The contract term is one year from execution, with the District retaining the option to extend for two additional one-year periods by mutual written consent. All goods must be new with manufacturer warranties of at least twelve months. The contractor must maintain comprehensive insurance including commercial general liability ($1 million per occurrence), commercial automobile liability ($1 million combined single limit), workers' compensation at statutory limits, and umbrella coverage ($1 million), with SCCPSS named as additional insured. Compensation and pricing are fixed throughout the original contract term with no allowance for price increases, fuel surcharges, or additional costs except as expressly stated in Attachment B of the final contract.

Invoicing must include the purchase order number, project name, site description, work description, and solicitation number, submitted to both the Accounts Payable Department and the Maintenance and Operations department. Payment is due within forty days of proper invoice submission. The contractor must comply with all federal and state laws, including E-Verify work authorization requirements and drug-free workplace certifications.

Prospective bidders must acknowledge receipt of Addendum #1 on the Bid Certification Form (Solicitation Form 2) to avoid a non-responsive status. The scope of services, product quantities, and detailed performance requirements are outlined in Attachment A of the contract documents. Complete information regarding specifications, pricing requirements, quantities, delivery requirements, and all other material terms and conditions is contained in the full solicitation documents and related exhibits.