Village of Cold Spring Road Milling and Paving Project 2026
Closed State & local contract opportunity Posted
- Solicitation number
- VCS_BID_08312026-1200
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Marjorie E. Gage vcsclerk@coldspringny.gov (845) 265-3611
Opportunity details come from constructionbidsource.com. Updated .
About this opportunity
The Village of Cold Spring, New York, Board of Trustees is requesting sealed bids for road milling and paving work on various streets throughout the village, with bids due August 31, 2026, at 12:00 Noon. This is an IFB with public opening and reading of bids immediately following the deadline.
The scope includes furnishing all labor, materials, and equipment to mill and pave multiple streets; adjust and repair drainage structures; and prepare, restore, and clean the project area in accordance with plans and specifications. The project comprises four alternates with line items for pavement milling, bituminous top course, pavement markings, concrete sidewalks and ramps, catch basin adjustments, manhole cover adjustments, and valve box adjustments. Coordination with the Village's Highway Department is required throughout the project duration. The contractor must commence work within five days after contract execution and complete work within the contract timeframe, subject to liquidated damages of $500 per consecutive calendar day for delays beyond the completion date.
Bid documents are available from the Village Clerk's office at 85 Main Street, Cold Spring, New York 10516, or from the Village website at www.coldspringny.gov on or after August 10, 2026, at 12:00 Noon. Bidders obtaining documents online must notify the Village Clerk at (845) 265-3611, extension 105, or vcsclerk@coldspringny.gov, with contact information.
Bid security in the form of a Bid Bond or certified check is required at five percent of the total bid amount, payable to the Village of Cold Spring. Award will be to the lowest responsible bidder under General Municipal Law, with the Village Board evaluating contractor qualifications, experience, organization, finances, and past performance. A 5% retainage will be held for one year from substantial completion in place of performance and labor/material bonds. The successful bidder must obtain New York State Department of Labor registration prior to performing work and maintain comprehensive general liability insurance of $1,000,000/$2,000,000, automobile liability insurance of $1,000,000, and umbrella/excess liability insurance of $5,000,000, with all policies naming the Village and James J. Hahn Engineering, P.C. as additional insureds.
Opportunity text
NOTICE IS HEREBY GIVEN that sealed bids for performing the work herein described will be received by the Village of Cold Spring, New York, Board of Trustees, at the Office of the Village Clerk, 85 Main Street, Cold Spring, New York 10516, on August 31, 2026, at 12:00 Noon and immediately thereafter the bids will be publicly opened and read aloud in said office. THE WORK consists of furnishing all labor, materials and equipment necessary to mill and pave various streets throughout the Village of Cold Spring. Other related work shall include adjusting and repairing drainage structures, as well as preparing, restoring, and cleaning the project area all in accordance with the plans and specifications and as directed by the Engineer and/or Village. Coordination with the Villages Highway Department is required and expected throughout the duration of the project. BID DOCUMENTS may be obtained at the above office of the Village Clerk or from the Village website at www.coldspringny.gov on or after August 10, 2026, at 12:00 Noon. If the Village website is used to obtain documents, the Village Clerk must be notified at (845) 265-3611, extension 105, or vcsclerk@coldspringny.gov, and provided with contact information. BIDS SHALL BE MADE on the Proposal Forms furnished with the Bid Documents and must be accompanied by a bid security in the form of a Bid Bond acceptable to the Village or a certified cashiers check drawn on a solvent bank in the amount of not less than five percent (5%) of the total amount of the Bid. Checks shall be made payable to the Village of Cold Spring, New York, and are to be held by the Village as a guarantee for the proper execution and delivery of the Contract and payment and performance bonds in the total amount of the Contract that meet the requirements in the Bid Documents. If the Bidder awarded a contract fails to execute and deliver the Contract and Bonds, the amount of the bid security shall be forfeited to and retained by the Village of Cold Spring as liquidated damages. BID PROPOSALS shall be enclosed in a sealed envelope bearing the name and address of the Bidder, addressed to Marjorie E. Gage, Village Clerk/Treasurer, 85 Main Street, Cold Spring, New York 10516, and endorsed 2026 Road Milling and Paving Project, Cold Spring, New York. The Village of Cold Spring reserves the right to reject any and all Bids, to waive any informality in any Bid, and to award the Contract to other than the lowest Bidder if deemed in the best interest of the Village to do so. The Bidder assumes the risk of any error or delay in the delivery of its bid by whatever delivery means it chooses (e.g. mail, hand delivery, courier, overnight service, or any other means), including the handling of mail by employees of the Village of Cold Spring
Files
| File | Type | Posted |
|---|---|---|
| Bid Notice.pdf |
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