Videofluoroscopy C-arm (UW-MAD)[20-0058]

The University of Wisconsin-Madison is seeking bids for a Videofluoroscopy C-arm system for the Department of Surgery, with a specific focus on research related to bioenergetic mechanisms of tongue muscle fatigue. The procurement requires a highly specialized medical imaging device capable of acquiring videofluoroscopic swallow studies at high frame rates. Key technical specifications include a minimum 9-inch image intensifier, panel monitors for real-time fluoroscopy viewing, minimum 1TB image storage, software with free updates, hand and foot switches, USB ports, and auto brightness control. The system must also accommodate integration with a high-speed camera of 200 FPS or greater and allow for custom housing integration without warranty voiding. Bidders are required to submit a comprehensive package including a completed Request for Bid Form, Bidder Response Sheet, specifications, descriptive brochures, an itemized bid list, vendor information sheet, and client references. The original bid was posted on December 18, 2019, with an amended due date of January 10, 2020, at 2:00 PM Central Standard Time, and written questions were to be submitted by December 30, 2019. The University reserves the right to require oral presentations, product demonstrations, and vendor site visits to validate submitted information.

While no specific mandatory set-asides exist, the University encourages the use of Wisconsin-certified Minority Business Enterprises (MBE) with a 5 percent goal and Disabled Veteran-Owned Businesses (DVB) with a 1 percent goal for subcontracting. The procurement allows for governmental and educational discounts, which must be reflected in unit pricing. Bidders must provide client references from three comparable-sized institutions and include warranty documentation, maintenance contract information, and proof of manufacturer authorization or distributor status with service and repair capabilities. The contract term extends four years and includes mandatory service and maintenance requirements. Payment terms are set at Net 30 days upon acceptance and verification that items meet all specifications and performance requirements. Bid prices and terms will remain firm for sixty days from the bid opening date, with award determinations to be made as soon as possible following the bid opening. While a specific budget range is not disclosed, the comprehensive technical requirements and four-year contract duration suggest a significant investment in advanced medical imaging technology.