Video Monitoring System and Software

Hudsonville Public Schools is requesting bids on a video monitoring system migration project encompassing supply and installation across 17 district facilities in Michigan, with sealed bids due September 3, 2026 at 3:00 p.m. and a pre-bid conference on August 18 at 3:00 p.m. at the Administration Building. Bidders may respond to individual sections — low-voltage cabling (Section 27 10 00), visitor management system (Section 28 17 11), and video monitoring system (Section 28 23 00) — and are not required to bid all categories.

Bid security of 5% of the total bid amount (as either a Michigan-licensed bid bond or certified check) must accompany each base bid. The awardee must provide performance and payment bonds each equal to 100% of the bid amount. An Intent to Bid form is due August 26, 2026 at 5:00 p.m., and questions and clarifications must be submitted by August 25, 2026 at 5:00 p.m.

All bid submissions must include a current Dun and Bradstreet Supplier Evaluation Report, a Michigan Familial Relationship Disclosure Statement, and an Iran Linked Business Affidavit. Contractors must provide three references for similar projects completed within the prior two years and submit detailed shop drawings, cut sheets, and proof of manufacturer support with their proposals. The selected contractor must commence work immediately following purchase order issuance, with substantial completion targeted for February 28, 2027 and project close-out by March 31, 2027.

Warranty requirements include 15-year coverage for cabling systems with two-business-day response times for non-critical issues, and one-year coverage for visitor management systems with eight-hour response times for critical failures affecting 20% or more of system functionality. Bids remain binding for 90 days from opening. The school district reserves the right to reject any or all bids and award portions of the project to multiple bidders.